Specjalista ds. Administracji i Finansów

We are looking for a highly organised, communicative and reliable person to take care of the daily operations of our Warsaw office and ensure smooth financial document flow.
If you feel confident working with documents, enjoy keeping things in order, and like to stay in control of everyday tasks – this role is for you!

Responsibilities

• Full administrative support of the office – supplies, bookings, contact with vendors and WeWork management (Prosta 20)
• Front desk duties – welcoming guests, handling mail and deliveries, answering calls and emails
• Ensuring proper document flow – scanning, printing, archiving, and distributing documents in line with procedures
• Entering and organising invoices in financial systems, supporting invoice archiving
• Supporting the Finance team – collecting cost documents and assisting with simple administrative tasks
• Daily use of Google Sheets – entering data, creating simple tables and reports (more advanced skills will be a plus)
• Keeping the office space organised and well-stocked
• Handling errands outside the office (e.g. post office, authorities, document pick-ups)
• Supporting teams in organising meetings and ongoing operational activities

Requirements

• Excellent organisational skills and ability to set priorities
• Strong communication skills – in Polish (native) and English (B2/C1 level)
• 1–2 years of experience in an administrative or office role
• Ability to work with financial documents (e.g. invoices, archiving)
• Daily experience with Google Sheets (data entry, organising, simple formulas)
• Reliability, accuracy and discretion when handling documents